Deputy Manager Administration at Transworld Karachi

Job Opportunity: Deputy Manager Administration at Transworld

Location: Karachi, Pakistan
Job Title: Deputy Manager Administration
Deadline for Application: [Not specified, please refer to employer]

About Transworld:

Transworld, a leading company in logistics and supply chain management, is seeking an experienced and proactive Deputy Manager Administration to oversee administrative operations for its South region offices. This role is critical for maintaining operational excellence and ensuring smooth office functions across multiple locations.

Job Responsibilities:

As the Deputy Manager Administration, your key responsibilities will include:

1. Overseeing Daily Operations:
   • Manage the day-to-day administrative activities of the South region offices, ensuring smooth and efficient operations.
2. Infrastructure & Facilities Management:
   • Oversee infrastructure maintenance, housekeeping, and security services for office facilities.
   • Ensure the effective functioning of utilities such as air conditioning systems, elevators, and emergency systems.
3. Supervising Support Staff:
   • Manage and supervise support staff including drivers, janitors, assistants, and receptionists.
4. Procurement & Inventory Management:
   • Handle procurement of supplies and equipment.
   • Maintain inventory and ensure timely replenishment of office essentials.
5. Fleet Management:
   • Administer the fleet of vehicles, including vehicle allocation, maintenance, and fuel management.
6. Vendor Liaison & Coordination:
   • Liaise with vendors to ensure the timely delivery of services, including handling vendor negotiations and managing service agreements.
7. Safety and Compliance:
   • Ensure compliance with safety and environmental regulations in the workplace.
   • Manage workplace safety initiatives and respond to safety concerns promptly.
8. Budgeting & Cost Control:
   • Prepare and manage budgets, ensuring that operational expenses are controlled and aligned with company goals.
9. System Improvement:
   • Identify opportunities for improving administrative systems, processes, and policies.
10. Asset Management:
    • Maintain records of assets, ensuring proper tagging and tracking of equipment.
11. Event & Logistics Coordination:
    • Coordinate interdepartmental logistics and assist in planning and supervising events and activities within the office.
12. Audit Readiness:
    • Ensure that the office is prepared for both internal and external audits by maintaining necessary records and documentation.

Skills, Expertise, and Experience:

The ideal candidate will have:

• Strong leadership skills with the ability to manage and motivate a team.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office, PowerPoint, Excel, and experience with ERP systems.
• Strong organizational and problem-solving skills.
• Adaptability to manage unexpected challenges and changing priorities.
• Knowledge of procurement, finance processes, and vendor negotiation.
• Understanding of compliance, workplace safety, and regulatory policies.

Educational Qualifications:

• A Bachelor’s or Master’s degree in Business Administration, Management, or a related field.

Experience:

• 5-7 years of experience in administrative or facility management, ideally with experience in managing multi-location facilities or large office setups.

How to Apply:

Interested candidates who meet the requirements are encouraged to apply by sending their updated CV to:

Email: [email protected]
Subject Line: Deputy Manager Admin – Karachi

Why Join Transworld?

This is a fantastic opportunity for professionals looking to make a significant impact in administrative and facilities management while working with a prestigious organization. Transworld offers a dynamic, fast-paced work environment and a chance to advance in a growing global company.

Take the next step in your career and apply now to join the team at Transworld!