Senior Officer University of Management and Technology Lahore

Sr. Officer / Officer – Procurement at UMT – Complete Career Guide

UMT, a leading educational institution established in 1990, is inviting applications for the role of Sr. Officer / Officer – Procurement. This position is ideal for candidates who are organized, detail-oriented, and experienced in procurement and supply chain management.

The role focuses on managing procurement activities across the campus, ensuring timely purchasing of goods and services, supervising a procurement team, and maintaining accurate procurement records in compliance with university policies.

Below is a complete guide to this role, covering responsibilities, qualifications, skills, and application procedures to help potential applicants understand the position fully.

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About UMT

UMT was established in 1990 and has grown to become one of Pakistan’s premier institutions of higher learning. Known for quality education and campus-wide operational efficiency, UMT offers:

• Undergraduate and postgraduate programs

• Professional courses in business, technology, and management

• A collaborative academic environment

• Opportunities to contribute to university operations

Working here allows professionals to gain institutional experience while developing their procurement and supply chain management skills.

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Job Overview

This position reports to senior management and is responsible for ensuring the timely and efficient procurement of goods and services across the university campus.

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Role Summary

The Sr. Officer / Officer – Procurement will manage and oversee procurement activities, including:

• Sending out material enquiries and collecting quotations

• Preparing and issuing Purchase Orders (POs)

• Placing orders with approved vendors

• Ensuring timely delivery at the required site

The role is essential for cost-effective, quality-focused purchasing and requires supervision of the procurement team to maintain operational excellence.

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Key Responsibilities

1. Procurement and Purchase Management

• Conduct procurement at competitive rates within the approved budget

• Ensure quality and performance of ordered materials

• Monitor open POs and close them when remaining quantities are not expected

• Maintain backorder records and follow up with vendors for timely delivery

2. Vendor Coordination

• Liaise with vendors regarding orders and deliveries

• Coordinate with Billing & Accounts for vendor advance adjustments and payment processing

• Manage vendor relationships and support competitive sourcing

3. Documentation and Reporting

• Update and maintain purchasing records, pricing data, and procurement documentation in the ERP system

• Submit daily performance reports for the procurement team

• Maintain accurate and up-to-date records of all procurement activities

4. Team Supervision and Guidance

• Supervise procurement team members and ensure workflow efficiency

• Provide guidance and assistance to facility and administrative staff on procurement matters

5. Other Duties

• Perform any other duties assigned by senior management as required

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Required Qualifications

Candidates must hold a Bachelor’s or Master’s degree in one of the following:

• Business Administration

• Supply Chain Management

• Commerce

• Any related field

This ensures a strong understanding of procurement procedures, budgeting, and operational workflows.

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Required Experience

• 2–4 years of relevant experience in procurement, purchasing, or supply chain management

• Experience in vendor management and competitive sourcing

• Institutional or university setting experience is preferred

This background equips candidates to manage campus-wide procurement efficiently.

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Skills Required

To excel in this role, candidates should possess:

Technical Skills

• Strong understanding of procurement procedures and budgeting processes

• ERP knowledge (preferably Microsoft Dynamics AX)

• Proficiency in managing POs, vendor records, and backorder tracking

Personal and Professional Skills

• Strong organizational and coordination abilities

• Attention to detail in documentation and reporting

• Ability to supervise a team and guide staff effectively

• Excellent communication and interpersonal skills

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Why This Job is a Good Opportunity

This role offers several professional benefits:

1. Institutional Exposure – Work in a leading educational environment and gain experience in large-scale procurement operations

2. Career Growth – Opportunity to manage a team and take ownership of procurement strategies

3. Skill Enhancement – Develop expertise in vendor management, competitive sourcing, and ERP-based procurement

4. Professional Networking – Collaborate with senior management, vendors, and internal stakeholders

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How to Apply

Interested candidates should send their CV via email to:

Email: [email protected]
Subject Line: Clearly mention Sr. Officer / Officer – Procurement

Applications should include:

• Updated CV highlighting procurement experience and ERP knowledge

• Relevant experience in vendor management, purchasing, and supply chain operations

Deadline: 10 March 2026

Early applications are recommended to increase the chance of consideration.

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Tips for Applicants

1. Highlight Procurement Experience – Emphasize experience with POs, vendor coordination, competitive sourcing, and budget management.

2. Demonstrate ERP Knowledge – If familiar with Microsoft Dynamics AX or similar systems, mention it clearly.

3. Showcase Team Leadership – Include examples of supervising staff or managing a small procurement team.

4. Organizational and Detail Skills – Highlight your ability to track tasks, follow up with vendors, and maintain accurate records.

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Final Thoughts

The Sr. Officer / Officer – Procurement role at UMT is an excellent opportunity for candidates with 2–4 years of procurement experience to contribute to a reputable university’s operational efficiency.

This position is ideal for detail-oriented, organized, and proactive professionals eager to manage procurement operations, support senior management, and grow their careers in a structured institutional environment.