Maintenance Coordinator Caltex Karachi. Are you looking for a career that combines operational coordination, maintenance management, and real-time problem-solving? Be Energy Limited, the official Licensee for Caltex Fuels Business in Pakistan, is now hiring a Maintenance Coordinator for its Karachi Head Office. This role is ideal for energetic professionals who enjoy structured processes, quick decision-making, system updates, and ensuring that company-wide maintenance operations run smoothly and on time.

This article provides everything you need—responsibilities, required skills, education, experience, location details, and application guidance—to help you fully understand the opportunity and apply confidently.

⭐ About Be Energy Limited – Caltex Pakistan

Be Energy Limited operates the renowned Caltex fuel brand in Pakistan, offering top-quality fuels, Star Mart convenience stores, Havoline Xpress Lube services, and state-of-the-art fueling stations nationwide. With a commitment to operational excellence, safety, and customer satisfaction, the company continues to expand and enhance its retail footprint.

To ensure consistent performance across its network, Be Energy requires professionals who can bring structure, efficiency, and discipline to maintenance operations—this is where the role of a Maintenance Coordinator becomes essential.

📌 Position Overview: Maintenance Coordinator

Designation: Maintenance Coordinator
Location: Karachi Head Office
Industry: Fuel, Energy, Retail, Oil & Gas
Qualification: Bachelor’s degree in Business or related field
Experience: Minimum 2 years in a similar role

This role supports the company’s entire maintenance ecosystem by ensuring that service requests, work orders, preventive maintenance schedules, and documentation are managed effectively.

⭐ Why This Role Matters

A Maintenance Coordinator is the backbone of maintenance operations. The person in this role ensures:

• Timely dispatch of work orders

• Accurate data logging and verification

• Compliance with SLAs and safety requirements

• Smooth workflow between vendors, call centers, and maintenance teams

• Continuous improvement of maintenance procedures

• Proper reporting for audits and performance assessments

If you enjoy working with systems, coordinating multiple stakeholders, and keeping operations organized, this role is perfect for you.

🎯 Key Responsibilities of a Maintenance Coordinator

Below is a detailed breakdown of what you’ll handle in this position:

1. Logging & Verifying Service Requests

• Receive, review, and verify service requests from different retail sites.

• Log requests in the system with correct information and necessary details.

• Ensure each request is processed according to SLA timelines and complaint protocols.

2. Dispatching Work Orders

• Dispatch approved work orders to the relevant vendors or maintenance teams.

• Ensure the right team is assigned to the right job at the right time.

• Track dispatch timelines to ensure zero delays.

3. Updating the CMMS (FMP / Maximo)

• Update maintenance data in the Computerized Maintenance Management System (CMMS).

• Ensure accuracy in:

  • Work order numbers

  • Status updates

  • Completion dates

  • Asset information

4. Documentation Review & Vendor Coordination

• Review vendor-submitted completion evidence such as:

  • Photos

  • Reports

  • Checklists

• Identify gaps or missing documents and follow up accordingly.

• Maintain strong communication with vendors for timely submissions.

5. Monitoring Overdue Work Orders

• Track preventive and reactive maintenance work orders daily.

• Escalate overdue tasks to supervisors or relevant teams.

• Maintain tracking sheets for pending, ongoing, and overdue tasks.

6. Reporting & Data Management

You will maintain and update several key documents including:

• Maintenance performance matrices

• Call-center coordination data

• Site-wise maintenance reports

• Work order tracking logs

• Vendor performance reports

7. Continuous Improvement Initiatives

• Support new strategies to enhance maintenance operations.

• Provide insights on recurring issues and bottlenecks.

• Help reduce delays and improve system response time.

8. Monitoring Audit Action Items

You will track compliance and report updates for:

• Brand Essentials

• Safety audits

• Customer experience audits

Share updates fortnightly with all stakeholders.

🧠 Required Skills & Competencies

To succeed as a Maintenance Coordinator at Be Energy, you must be proficient in the following:

Technical Skills

• MS Excel expertise for reporting, analytics, data comparisons, and dashboards

• Experience working with CMMS (Maximo / FMP preferred)

• Understanding of maintenance workflows and asset management systems

Soft Skills

• Strong problem-solving abilities

• Attention to detail

• Ability to work well under pressure

• Excellent communication and coordination skills

• Customer support mindset for handling complaint protocols

• Strong team-player attitude

🎓 Qualification Requirements

Candidates must have:

• A Bachelor’s degree in Business Administration or a related field

• Additional certifications in maintenance coordination, supply chain, or CMMS systems (optional but beneficial)

💼 Experience Requirements

To qualify, you must have:

• At least 2 years of experience in a similar role such as:

  • Maintenance Coordinator

  • Service Desk Coordinator

  • Facility Management Assistant

  • CMMS Operator

  • Technical Support Officer

Experience in the energy, fuel retail, engineering, or oil & gas sectors will be considered an advantage.

📍 Job Location

Karachi – Head Office

This central location gives you direct access to senior team members, maintenance departments, and project operations. It is a professional corporate setup offering exposure to daily field operations and back-end support systems.

📨 How to Apply for the Maintenance Coordinator Position

Follow these steps to submit a strong application:

Step-by-Step Application Guide

1. Prepare an updated CV highlighting your experience in:

   • Maintenance coordination

   • Data management

   • Reporting

   • Vendor follow-ups

   • Work order tracking

2. Use a clear subject line such as:
   “Application for Maintenance Coordinator – [Your Name]”

3. Attach your CV in PDF or Word format.

4. Email your application to the HR department (email not specified in the post—share if you want a tailored draft).

⏳ Deadline to Apply

No specific deadline is mentioned; however, technical roles in fuel/energy companies are filled quickly.
It is strongly advised to apply as soon as possible.

🌟 Why You Should Apply

Working at Be Energy (Caltex Pakistan) offers:

• A professional work environment

• Opportunities to enhance your technical and reporting skills

• Exposure to large-scale maintenance operations

• Corporate learning and development programs

• Career growth in an internationally recognized brand

If you want a role that gives you both challenge and career progression, this is an excellent opportunity.

📘 Quick Summary Table

🌐 اُردو میں مختصر خلاصہ

Be Energy Limited (Caltex Pakistan) ایک Maintenance Coordinator کی بھرتی کر رہا ہے۔
اہم ذمہ داریوں میں سروس ریکوئسٹ لاگ کرنا، ورک آرڈرز جاری کرنا، CMMS سسٹم اپ ڈیٹس، رپورٹس بنانا، اوورڈیو آرڈرز کی فالو اپ، اور وینڈرز سے کوآرڈی نیشن شامل ہیں۔
جگہ: کراچی ہیڈ آفس
تعلیم: بیچلر
تجربہ: کم از کم 2 سال