Are you a detail-oriented professional with experience in export documentation and international trade operations? Do you have a strong understanding of shipping procedures, banking documentation, and export compliance requirements? If so, Matco Foods Limited is offering an exciting opportunity for an Export Documentation Officer to join its team in Karachi.

This position is ideal for candidates who possess experience in export operations, document processing, logistics coordination, and international trade documentation. The role provides an excellent opportunity to work with one of Pakistan’s leading food processing and export organizations while developing expertise in global trade practices and export management.

If you have strong organizational skills and a passion for ensuring smooth export operations, this opportunity could be your next career move.

About Matco Foods Limited

Matco Foods Limited is one of Pakistan’s leading food processing and export companies, with a legacy dating back to 1964. The company is recognized globally for its premium-quality rice products, rice glucose solutions, corn-based products, and value-added food offerings.

Operating in international markets, Matco Foods has established a reputation for quality, innovation, and excellence in export management. The company serves customers across multiple countries and maintains strict compliance with international trade regulations and quality standards.

Working at Matco Foods offers professionals the opportunity to gain exposure to global trade operations, export compliance procedures, and international business practices.

Position Overview

Job Title

Export Documentation Officer

Company

Matco Foods Limited

Location

Karachi, Pakistan

Industry

• Food Processing
• Export Operations
• International Trade
• Supply Chain Management
• Logistics and Shipping

Employment Type

Full-Time Position

Why This Role Is Important

Export documentation is a critical function in international trade. Even minor errors in documentation can lead to:

• Shipment delays
• Customs clearance issues
• Financial losses
• Payment delays
• Regulatory penalties

The Export Documentation Officer ensures that all export documents are prepared accurately, submitted on time, and comply with customer, banking, shipping, and regulatory requirements.

The role serves as a bridge between:

• Export department
• Banks
• Shipping companies
• International buyers
• Regulatory authorities
• Freight forwarders

Successful execution of this role directly contributes to customer satisfaction and smooth business operations.

Educational Requirements

Applicants should possess:

Minimum Qualification

• Graduate degree from a recognized institution.

Preferred fields of study include:

• Business Administration
• Commerce
• International Trade
• Supply Chain Management
• Logistics Management
• Economics
• Finance

Additional certifications in export management or international trade will be considered an advantage.

Experience Requirements

Candidates should have:

Required Experience

• Minimum 2 years of experience in Export Documentation.

Industry Preference

Preference will be given to candidates with experience in:

• Processing Industry
• Food Manufacturing
• FMCG Sector
• Export Houses
• International Trade Organizations

Candidates familiar with export regulations and shipping procedures will have a competitive advantage.

Key Responsibilities

The Export Documentation Officer will play an important role in managing export-related documentation and coordination activities.

1. Prepare and Manage Export Documentation

The selected candidate will be responsible for preparing and maintaining export-related documents.

These may include:

• Commercial invoices
• Packing lists
• Certificates of origin
• Shipping instructions
• Export declarations
• Bill of lading documentation
• Inspection certificates

Accuracy and timeliness are critical to ensure smooth shipment processing.

2. Understanding and Handling LC Documentation

One of the most important responsibilities is managing documentation related to Letters of Credit (LCs).

The Export Documentation Officer will:

• Review LC terms and conditions.
• Ensure compliance with LC requirements.
• Prepare required banking documents.
• Coordinate document submission.
• Resolve documentation discrepancies.

Strong knowledge of LC procedures helps ensure timely payment realization and smooth export transactions.

3. Bank Document Handling and Payment Coordination

The role requires regular interaction with financial institutions.

Responsibilities include:

• Preparing bank submission documents.
• Coordinating payment processing.
• Tracking export proceeds.
• Following up on payment status.
• Ensuring compliance with banking regulations.

Efficient banking coordination supports healthy cash flow management.

4. Online Booking Management

The selected candidate will handle shipment booking processes through online systems.

Responsibilities include:

• Scheduling shipments.
• Coordinating booking confirmations.
• Managing shipping timelines.
• Updating shipment records.
• Monitoring cargo movement.

Proper booking management ensures products are shipped according to customer requirements.

5. ESI Submission and Shipping Web Portal Management

The Export Documentation Officer will work with digital export and shipping systems.

Tasks may include:

• ESI submissions.
• Uploading shipment information.
• Maintaining export records.
• Tracking shipment status.
• Updating compliance-related information.

Knowledge of online trade platforms and shipping portals is highly beneficial.

6. Correspondence with Buyers

Strong communication skills are essential for this role.

The candidate will communicate regularly with international customers regarding:

• Shipment schedules
• Documentation requirements
• Payment updates
• Export procedures
• Delivery timelines

Professional communication helps build strong customer relationships.

7. Coordination with Shipping Companies

The Export Documentation Officer will work closely with shipping lines and logistics providers.

Responsibilities include:

• Obtaining vessel schedules.
• Managing shipment bookings.
• Coordinating container availability.
• Tracking cargo movement.
• Resolving shipment-related issues.

Effective coordination minimizes shipping delays and operational disruptions.

8. Liaison with Banks

The role requires frequent interaction with banks regarding export transactions.

Activities include:

• Submission of export documents.
• Follow-up on LC negotiations.
• Payment tracking.
• Documentation compliance.
• Resolution of banking discrepancies.

This coordination ensures smooth financial processing of export shipments.

9. Maintain Accurate Export Records

Proper documentation management is essential for compliance and operational efficiency.

Responsibilities include:

• Maintaining shipment records.
• Organizing export files.
• Archiving documentation.
• Updating transaction logs.
• Ensuring audit readiness.

Accurate recordkeeping supports both operational and regulatory requirements.

Skills Required for Success

The ideal candidate should possess the following competencies:

Technical Skills

• Export documentation
• International trade procedures
• Letter of Credit (LC) handling
• Shipping documentation
• Banking documentation
• Logistics coordination
• Documentation compliance
• Trade regulations

Computer Skills

• Microsoft Excel
• Microsoft Word
• Email communication
• ERP systems
• Shipping portals
• Online trade management platforms

Soft Skills

• Attention to detail
• Time management
• Organizational skills
• Communication skills
• Problem-solving ability
• Coordination skills
• Professionalism

Career Growth Opportunities

This role provides a strong foundation for long-term career advancement.

Potential future positions include:

• Senior Export Documentation Officer
• Export Executive
• Export Coordinator
• International Trade Officer
• Logistics Executive
• Supply Chain Executive
• Export Manager
• International Business Manager

Professionals who gain expertise in export operations are highly valued across multiple industries.

Why Join Matco Foods Limited?

Working at Matco Foods offers several professional advantages:

Established Organization

• Join a company with decades of industry experience since 1964.

International Exposure

• Work with global customers and international markets.

Career Development

• Gain expertise in export management and trade compliance.

Learning Opportunities

• Exposure to banking procedures, logistics operations, and global trade regulations.

Dynamic Work Environment

• Work with experienced professionals in a fast-paced export-oriented business.

Ideal Candidate Profile

The ideal Export Documentation Officer should be:

• Detail-oriented
• Organized
• Deadline-driven
• Analytical
• Professional in communication
• Capable of multitasking
• Customer-focused

Candidates who enjoy managing documentation, coordinating with stakeholders, and ensuring smooth international trade operations will excel in this role.

How to Apply

Interested candidates are encouraged to submit their applications as soon as possible.

Email Address

[email protected]

Application Instructions

When sending your application:

• Mention “Export Documentation Officer” in the email subject line.
• Attach an updated CV.
• Highlight your export documentation experience.
• Include relevant skills and achievements.

Final Thoughts

The Export Documentation Officer position at Matco Foods Limited presents an excellent opportunity for professionals seeking a rewarding career in international trade and export operations. With responsibilities covering export documentation, LC handling, banking coordination, shipment booking, and communication with global stakeholders, this role offers valuable exposure to the complete export process.

Candidates with at least two years of export documentation experience, strong organizational abilities, and knowledge of international trade procedures are encouraged to apply and become part of one of Pakistan’s most respected export-oriented organizations.