Are you an experienced administration professional looking to advance your career with one of Pakistan’s leading fashion brands? Sana Safinaz is currently hiring for the position of Deputy Manager – Administration at its S.I.T.E Area, Karachi facility.

This is an excellent opportunity for professionals who have 5–8 years of administration experience, particularly within the retail, fashion, or FMCG industries. The company is seeking a highly organized and proactive leader with expertise in office administration, vendor management, facility operations, and team coordination.

If you enjoy creating efficient workplaces, managing administrative functions, negotiating with vendors, and supporting business operations, this role offers the chance to contribute to one of Pakistan’s most recognized fashion and lifestyle brands.

In this comprehensive guide, you’ll find everything you need to know about the role, including responsibilities, qualifications, required skills, career prospects, and application tips.

About Sana Safinaz

Sana Safinaz is one of Pakistan’s most prestigious fashion houses, renowned for its premium ready-to-wear collections, luxury fabrics, bridal couture, fragrances, accessories, and lifestyle products. Since its establishment, the brand has built a reputation for quality, innovation, and elegant design.

With a strong retail presence across Pakistan and a growing international customer base, Sana Safinaz continues to expand its operations by investing in talented professionals who support business excellence behind the scenes.

Employees at Sana Safinaz enjoy working in a dynamic and fast-paced environment that encourages innovation, teamwork, accountability, and continuous professional growth.

Job Overview

About the Position

The Deputy Manager – Administration plays a vital role in ensuring that administrative operations run smoothly across the organization. The successful candidate will oversee office administration, facility management, vendor coordination, support services, workplace maintenance, and day-to-day operational activities.

The position requires a professional who can efficiently manage resources, negotiate with suppliers, coordinate multiple stakeholders, and ensure that administrative functions support the company’s business objectives.

Working closely with senior management and cross-functional teams, the Deputy Manager Administration will help maintain an organized, safe, and productive work environment.

Key Responsibilities

Although the job advertisement provides a summary of the requirements, professionals in this role typically perform the following responsibilities.

1. Office Administration Management

The selected candidate will oversee daily administrative activities, including:

• Managing office operations
• Coordinating administrative staff
• Maintaining workplace standards
• Ensuring smooth daily operations
• Monitoring office resources
• Improving administrative efficiency

2. Facility Management

An important aspect of the role is ensuring that company facilities remain safe, functional, and well-maintained.

Responsibilities may include:

• Supervising maintenance activities
• Managing office infrastructure
• Coordinating repairs
• Monitoring utility services
• Maintaining workplace cleanliness
• Ensuring employee comfort and safety

3. Vendor Management

Vendor management is one of the core responsibilities mentioned in the advertisement.

The Deputy Manager Administration will:

• Identify reliable service providers
• Negotiate contracts and pricing
• Evaluate vendor performance
• Monitor service quality
• Coordinate renewals of service agreements
• Build long-term vendor relationships

Strong negotiation skills can help the organization optimize costs while maintaining service quality.

4. Procurement Coordination

Although the primary focus is administration, the role often requires coordinating with procurement teams for office-related purchases such as:

• Office furniture
• Stationery
• Facility supplies
• Equipment maintenance services
• Administrative consumables

Effective coordination ensures uninterrupted business operations.

5. Administrative Budget Monitoring

The Deputy Manager Administration may also support administrative budgeting by:

• Monitoring operational expenses
• Reviewing vendor quotations
• Controlling administrative costs
• Identifying cost-saving opportunities
• Ensuring efficient resource utilization

6. Policy Implementation

The successful candidate will help implement company administrative policies by:

• Ensuring policy compliance
• Monitoring workplace procedures
• Supporting organizational standards
• Coordinating with department heads
• Maintaining operational consistency

7. Team Leadership

The position requires managing and motivating administrative teams.

Leadership responsibilities include:

• Supervising administrative personnel
• Delegating responsibilities
• Monitoring employee performance
• Conducting regular follow-ups
• Encouraging teamwork
• Supporting staff development

Strong leadership contributes to improved efficiency and employee engagement.

8. Problem Solving

Administrative professionals regularly address operational challenges such as:

• Facility-related issues
• Vendor concerns
• Office maintenance requirements
• Employee support requests
• Resource allocation problems

Quick decision-making and effective problem-solving help maintain business continuity.

9. Cross-Department Coordination

The Deputy Manager Administration works closely with various departments including:

• Human Resources
• Finance
• Procurement
• Retail Operations
• Logistics
• Security
• Senior Management

Effective communication helps ensure smooth coordination across the organization.

Educational Requirements

Applicants should possess:

• Bachelor’s Degree in Business Administration, or
• Master’s Degree in Business Administration, or
• A degree in a related discipline

Additional certifications in administration, facility management, project management, or procurement can further strengthen a candidate’s profile.

Experience Requirements

Candidates should have:

• 5–8 years of relevant administration experience
• Experience managing administrative operations
• Vendor management expertise
• Team supervision experience
• Facility management knowledge
• Administrative planning skills

Candidates with prior experience in retail, fashion, or FMCG industries will be preferred because these sectors require fast-paced operational support and efficient administrative coordination.

Essential Skills

To perform successfully in this position, candidates should possess the following competencies.

Administrative Skills

• Office administration
• Facility management
• Administrative planning
• Office operations
• Documentation management
• Resource allocation

Vendor Management Skills

• Supplier coordination
• Contract negotiation
• Vendor evaluation
• Cost optimization
• Service quality monitoring
• Relationship management

Leadership Skills

• Team management
• Employee supervision
• Conflict resolution
• Decision-making
• Performance monitoring
• Staff development

Communication Skills

Excellent communication abilities are essential for:

• Coordinating departments
• Managing vendors
• Reporting to management
• Resolving workplace issues
• Building professional relationships

Organizational Skills

The role requires exceptional organizational capabilities, including:

• Time management
• Multi-tasking
• Planning
• Prioritization
• Attention to detail
• Process improvement

Why Join Sana Safinaz?

Joining Sana Safinaz offers numerous professional benefits.

Work with a Leading Fashion Brand

Become part of one of Pakistan’s most respected fashion organizations known for innovation and premium quality.

Professional Growth

Employees gain valuable exposure to modern administrative systems, retail operations, and corporate management practices.

Dynamic Work Environment

The fashion industry provides an energetic and fast-paced workplace that encourages continuous learning and innovation.

Leadership Opportunity

This role offers the opportunity to lead administrative operations and contribute directly to organizational efficiency.

Collaborative Culture

Employees work with talented professionals from administration, retail, operations, finance, and supply chain teams, fostering teamwork and professional development.

Career Growth Opportunities

Starting as a Deputy Manager – Administration can lead to higher management positions such as:

• Manager Administration
• Senior Manager Administration
• Head of Administration
• Facilities Manager
• Administration & Operations Manager
• Corporate Services Manager
• General Manager Administration
• Head of Corporate Administration

With strong performance and leadership, professionals can continue advancing within the organization.

Who Should Apply?

This opportunity is ideal for candidates who:

• Hold a Bachelor’s or Master’s degree in Business Administration or a related field.
• Have 5–8 years of administration experience.
• Possess experience in the retail, fashion, or FMCG sectors.
• Demonstrate strong vendor management and negotiation skills.
• Are effective problem solvers with excellent organizational abilities.
• Can lead teams and coordinate multiple administrative functions.
• Thrive in fast-paced corporate environments.

How to Apply

Interested candidates should email their updated CV to:

📧 Email: [email protected]

Email Subject: Deputy Manager – Administration

Before Sending Your Application

To increase your chances of being shortlisted:

• Update your resume with your latest administrative achievements.
• Highlight vendor management and facility management experience.
• Include measurable accomplishments such as cost savings or process improvements.
• Emphasize leadership experience and team management skills.
• Carefully use the required email subject line: “Deputy Manager – Administration.”

Final Thoughts

The Deputy Manager – Administration role at Sana Safinaz is an outstanding opportunity for experienced administration professionals seeking to build a rewarding career with one of Pakistan’s leading fashion brands. From managing office operations and vendor relationships to leading administrative teams and supporting organizational efficiency, this position offers meaningful responsibilities and excellent opportunities for career growth.

If you have the required qualifications, relevant experience, and a passion for operational excellence, this could be your chance to contribute to a prestigious organization while advancing your professional journey. Prepare a tailored CV, highlight your accomplishments, and apply today to take the next step toward a successful management career with Sana Safinaz.